Instanet Forms - Online Document Storage - Unlimited Toll Free Faxing
Instanet Forms are available to all Realcomp Subscribers as a core service and allow you to save time, money, and resources while improving efficiencies -- at no additional cost. This online forms functionality is integrated with Realcomp Online® and is available for access 24 hours per day.
Instanet Forms are being used today by over 365,000 licensed users across more than 100 REALTOR® Associations and include the following features and benefits:
- Amortization Calculator: The basic mortgage calculator includes an amortization schedule, similar to the one on Realcomp Online®.
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- Attaching Documents to Listings: This feature enables users to attach transaction documents to their listings to make them available to other MLS Subscribers and users of Realcomp Online®. Documents can be attached to a listing through Listing Manager (in Realcomp Online®) or through Transaction Desk™.
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- AuthentiSign, Online E-Signings (Free as of 7/12/12): This feature is a secure browser-based on-line document signing service, which enables multiple parties to participate and sign documents on-line. AuthentiSign is the only digital signature solution for real estate that includes seven years of document protection via the US Postal Service Electronic Postmark (USPS EPM) service, and has been designed exclusively for real estate. USPS EPM service is web-based security service that dates and timestamps electronic documents and files, provides tamper detection, and enables on-line verification of content authenticity. AuthentiSign is e-Sign compliant and FHA approved.
- USPS Electronic Postmarks (USPS EPM)
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- Branding: This feature enables users to brand their emails, faxes, and participant log-in pages with their photo or office logo.
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- Contacts (add new or import from MS-Outlook): This feature enables users to store contact information for transaction participants, as well as other personal contacts, in the application. Contacts can be imported/exported with Microsoft Outlook.
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- Complete Forms History: Each form is tracked for creation, history and access. All dates are logged into the system to automatically create a paper trail.
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- DocBox Print Driver: This feature enables users to fax, email and/or upload files by virtually 'printing' them from any Windows application by clicking on “File”, “Print” and selecting the “DocBox Printer” option.
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- DocBox2Go: This feature provides a document management mobile application for agents and brokers. With DocBox2Go real estate professionals can access all of their listings, sale and lease files from anywhere. Users can view their transactions, DocBox inbox and DocBox folders with any smart phone or other cell-phone that can access the internet.
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- E-mailing (Documents and Forms): Many items can be emailed from the application, including forms. These e-mails are sent and tracked through the application.
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- Faxing/Fax Log (Toll Free): This feature enables users to send and receive unlimited faxes. The user can fax directly from the Instanet Fax print driver. Simply load your favorite program, select the Instanet Fax print driver and seamlessly send any document to virtually any fax machine or email address. View the faxes that you’ve sent and received via the Fax Log. The fax log tracks incoming and outgoing faxes with time and date stamps and it also displays receipt status.
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- Online Forms: This feature includes over 150 available forms, including: Realcomp forms, Realcomp Shareholder Board & Association forms, Michigan Association of REALTORS® forms, Ann Arbor Board of REALTORS forms, and the forms of the office (if the Broker has chosen to include his/her forms in the application – conversion fees for the forms apply).
Is your office considering moving over to Instanet Forms? Read the questions (and answers) other Brokers have had about Instanet Forms and make an informed decision. |
- Online Document Storage (Unlimited): This feature enables every user to upload and store an UNLIMITED number of documents in the application.
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- Integrated with Realcomp's MLS and Public Record Databases: Save yourself countless hours of redundant entry. Auto-populate the forms you are using for each listing or sale from data already stored in Realcomp -- saving you time. With a new listing, submit the new listing to Realcomp by simply clicking the "Submit to Realcomp" button -- no additional data entry required.
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- Personal/System Clauses: This feature enables users to easily insert custom clauses into their forms by adding them to a database and inserting them as needed. Personal clauses are those created by the user or Office/Broker. System clauses are added by Realcomp. An example of a clause that might appear on a form is “Listing agent to present all offers”.
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- Quick-Start Groups: This feature enables users to “package” commonly used forms together, so they can be inserted into a transaction as a group (rather than individually) which saves the user time and effort.
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- Reports (Broker & Super User Accounts): This feature enables Brokers and Super Users to run reports on the Transaction Desk™ activities of the agents in their office.
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- Transactions
- Archiving: This feature enables users to package the forms that are attached to a transaction into a PDF format, so the final document can be saved and/or e-mailed. Transactions are automatically archived when deleted and a downloadable PDF will be emailed to the email address on file with Instanet Forms.
- Call Logs: This feature enables users to log phone calls within a transaction to keep an accurate history with information such as name, date, time, along with any additional notes about the call.
- Sharing with Co-Workers: This feature enables users to share their transactions with one or more co-workers within their office. This feature is particularly beneficial to those who work in pairs or teams. Agents can also share their transactions with office staff so staff can manage or add information to the transactions. Sharing can be on a read, write, or read & write basis, per transaction.
- Transaction & Form History: All steps, changes, modifications, etc. are stored in transactions and forms.
Vanity Fax Numbers (*additional charge): A vanity fax number is a personal local or toll free number a user can purchase directly from Instanet Solutions and put right on a business card and other marketing materials (i.e. website). The vanity fax number provides a similar service to eFax or other Internet faxing services with three distinct advantages; it costs less than competing services, it integrates with DocBox and Transaction Desk, and it always has unlimited faxing in and out-no overage fees.
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- Wizards (built into application): This feature provides you with step-by-step instructions by asking you a series of questions or presenting options for accomplishing tasks within the software.
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Additionally, Instanet Forms offer...
- Fast Forms Turnaround: If your Broker/office wants to add your company forms to the system, Instanet Solutions can do this for you quickly. Simply complete the custom order form and submit it to Realcomp.
- Fully Web-Based: No big downloads - ever. Use from virtually any computer with Internet access.
- Multiple Fonts, Colors, and Sizes: Users can select from 14 different fonts, 10 colors and 8 font sizes for your contracts. An auto-size feature will shrink longer sentences to fit within the text input area on a contract.
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Online Negotiation: Allows forms to be sent between parties, interactively negotiated, and tracked online. A full audit trail of all changes and modifications is kept for each contract and form created through this service.
Interested in additional ways you can 'be more Green'? Consider Realcomp's Transaction Management offering. Compare the features of Instanet Forms and Transaction Management and decide which offering is right for you!
Created by
fgreen
Last modified
2012-07-26 15:48
